Start Your Constraints Analysis

Set up your company profile and generate employee survey links. Each team member spends 15-20 minutes documenting their workflow, and the engine identifies your biggest delegation and automation opportunities.

Company Setup

Want to see how this works? Load a pre-built example with 5 employees from a home services company.

Employee Workflow Survey

This takes about 15-20 minutes. Be honest and thorough... the more detail you provide, the better we can identify opportunities to free up your time for higher-value work.

No Analysis Data Yet

Complete the company setup and have at least one employee submit their survey to see the analysis dashboard.

Screen Tracking & Workflow Tools

Supplement self-reported data with automated screen tracking. These tools capture actual time spent in apps, websites, and tasks.

Already in OA Stack

Time Doctor

$7-20/user/mo

OA already runs Time Doctor with 306 users. Screenshots, app/URL tracking, project time tracking, distraction alerts, productivity reports.

✓ API available (REST)
✓ Auto app/URL tracking
✓ Screenshot capture
✓ Detailed activity reports
✓ Project/task time allocation
API Integration Potential: Time Doctor's REST API (v1.1) can pull user activity data, app usage, and time summaries. Could auto-populate the Software Inventory and Daily Activities sections for OA employees instead of relying on self-reporting.

Endpoints of interest: GET /v1.1/activity/worklogs - Detailed work sessions
GET /v1.1/activity/screenshots - Screenshot timeline
GET /v1.1/stats/total - Hours per user/project

RescueTime

Free / $12/mo Premium

Automatic time tracking. Runs in background, categorizes app/website time as productive or distracting. Good for knowledge workers.

✓ Free tier (14-day reports)
✓ API available
✓ Automatic categorization
✓ Focus time tracking
✗ No screenshots (free)
API: REST API provides daily summaries, app usage breakdown, productivity scores. Could feed directly into the Constraints Engine for automatic workflow analysis.

Hubstaff

Free / $7/user/mo

Time tracking with GPS, screenshots, app monitoring, invoicing. Strong for field service companies with mobile workers.

✓ Free tier (1 user)
✓ API available
✓ GPS tracking (mobile)
✓ App/URL monitoring
✓ Screenshots
Best for: Clients with field teams (HVAC, pest control, landscaping). GPS + time tracking combination is unique among free tools.

Toggl Track

Free / $10/user/mo

Simple, beautiful time tracker. One-click timers, project categorization, detailed reports. Most popular among small teams.

✓ Free tier (up to 5 users)
✓ API available
✓ Easy UI (low friction)
✓ Calendar integration
✗ No auto app tracking (free)
Best for: Teams new to time tracking. Lowest friction to adopt. API is clean and well-documented for pulling reports.

ManicTime

Free / $67 one-time

Desktop app that tracks everything automatically. Runs locally (no cloud required). Shows exact timeline of app usage, documents opened, URLs visited.

✓ Free tier (local only)
✗ No API (local-first)
✓ Zero-effort tracking
✓ Document-level detail
✓ Privacy-friendly (local data)
Best for: Companies where employees are concerned about privacy. Data stays local unless server edition is purchased. CSV export available.

ActivityWatch

100% Free & Open Source

Open-source, privacy-first alternative. Cross-platform. Tracks app usage, browser activity, and editor activity. Data stays on the user's machine.

✓ Completely free
✓ Local REST API
✓ Open source (GitHub)
✓ Plugin ecosystem
✗ No central management
Best for: Tech-savvy teams or one-off analysis projects. Local REST API makes it possible to script data collection. No enterprise management dashboard.

Recommendation for OA Clients

For existing OA clients: Leverage Time Doctor data that's already being collected. OA already has 306 users on the platform. Use the Time Doctor API to auto-populate the Software Inventory and Daily Activities sections of the Constraints Analysis, reducing the survey to just the Two Question Exercise (5 minutes instead of 20).

For lead magnet use (non-clients): Offer the full self-reported survey (this tool) as a free assessment. The output becomes a powerful sales tool showing exactly how many hours/month could be recaptured with OA's VA services.

For comprehensive analysis: Pair RescueTime (free tier, 14-day window) with the self-reported survey. RescueTime validates self-reported data and catches time sinks employees don't notice or forget to mention.